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How to Transfer Outlook Email Messages to the Hard Drive

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    • 1). Download and install the Outlook Personal Folders Backup tool. This tool is available as a free download from Microsoft. To install the file, double click on the downloaded Pfbackup.exe executable file and follow the installation instructions (see Resources for download link).

    • 2). Open Outlook. Click the "File" menu and select "Backup." When the backup window opens, select "Options." This will open up the options menu.

    • 3). Select "Backup These Personal Folders Files" and check the box for every item you wish to copy as a backup. Click "Browse" and navigate to the folder you wish to save your email backup. Click "OK," then click "Save Backup." Close Outlook and Windows will automatically make a backup for your emails and store them in the folder you selected.

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