Choosing the right medical transcription outsourcing is necessary to ensure accurate transcripts in time to meet the specific needs of your healthcare facility. As there are hundreds of service providers out there, you have to do some proper research to find the right medical transcription company.  

Qualities of Reliable Medical Transcription Companies

A reliable medical transcription firm is one that can provide services for all types of medical facilities such as hospitals, individual and group practices, outpatient clinics, and more. Medical transcription services would also be offered for various medical specialties including cardiology, gynecology, orthopedics, pathology, pediatrics, gastroenterology, internal medicine, radiology, plastic surgery, and so on.

While outsourcing, healthcare facilities have to make sure that the firm they choose can deliver services as promised. So it's important to make a list of a few leading medical transcription outsourcing companies, check out their websites, and compare their offerings. Call them on the phone for clarifications if necessary. Here are some guidelines to help choose the right service provider:

• Experience: Always select an experienced service provider. Experience matters in any field and in transcription, too. Only an experienced firm can bring ensure quality medical transcription solutions. Look for:

1. Service by qualified and experienced medical transcriptionists
2. 99 percent accuracy in documentation
3. Stringent quality checks by experts like quality analysts
4. Transcripts completed at within the specified time limit or within customized turnaround time

• Client feedback: You can ask the service provider about its existing clients and the nature of the projects done for them. You can also get feedback from these clients. This will give you a good idea about the company's reputation and whether it can meet your needs.  
• HIPAA compliance: Patient healthcare data and information should be treated highly confidential. Only a service provider that adheres strictly to the statutory rules and guidelines set down by the HIPAA (Health Insurance Portability and Accountability Act) can ensure such security for the files that you entrust them with. A HIPAA-compliant company would have implemented many security measures for the safe handling and transfer of client data including

1. FTP and browser based 256 bit encryption protocol for safe sending of files through internet
2. All staffs monitored on HIPAA guidelines
3. Measures to screen staff during entry and exit
4. Password protected computers to prevent unauthorized access

• Flexibility: Make sure that the service provider offers you the flexibility you need. For instance, look for options such as toll-free number phone-in dictation and digital dictation as well as various options for file transfer.  

Affordability is Important

Check out the firm's pricing policies. Choose a firm that bill by line instead of billing per minute. The right service provider would also ensure that its clients can save as much as 30-40% on their operational costs when they outsource the transcription task. Reliable medical transcription outsourcing companies usually offer a free service trial. Availing of this option is a great way to get to know the service and whether it can meet your documentation goals.