Definition: Applicant tracking systems (ATS) are used by many employers to process job applications and to manage the hiring process. Applicant tracking systems provide an automated way for companies to manage the entire recruiting process, from receiving applications to hiring employees.

The information in the database is used for screening candidates, applicant testing, scheduling interviews, managing the hiring process, checking references, and completing new-hire paperwork.

Why Companies Use Applicant Tracking Systems

Applicant tracking systems are are also used for regulatory compliance and to track sources of candidates - where the candidate found the job posting i.e. on a job board, directly from a company website, through a referral or from another source.

How Applicant Tracking Systems Work

Applicants upload their personal information, including contact information, experience and educational background, resume and cover letter, into the database. The information then can be transferred from one component of the system to another as the candidate moves through the hiring process.

For example, company recruiters can review the applications, applicants can be sent automated messages letting them know their application was received, online tests can be given, the hiring manager can schedule interviews or rejection letters can be mailed, and human resources personnel can use the same information to put individuals on the payroll once they are hired. These integrated systems streamline the recruiting and application process for employers

Also Known As: talent management systems, job applicant tracking systems