What are the advantages of using an online fax service? There may be more than you think.
It's true that these services are often much less expensive per page to use, and they can save you a lot of time as well.
But there are other advantages as well.
These services can help to get rid of a lot of the mechanical errors that might crop up when using a conventional fax machine.
They also tend to work a lot faster and more easily.
If you're used to using the internet and sending email, you probably won't have any trouble at all when you begin using an online fax service.
These services are not only cheaper, but faster and more convenient as well.
You don't need a fax machine; you can use your mobile phone or your personal computer instead.
You can send and receive a fax from home or the office.
Have you ever had to stand in line to use a busy fax machine? Have you ever tried repeatedly to get a fax to go through to a number that always seemed to be busy? Online fax can get rid of these problems.
You only need a computer to send a fax, so you don't need to share an office fax machine.
Everyone can send files at the same time, and it doesn't matter how many people in the same office are sending faxes at once.
Likewise, it doesn't matter how many files are being received at the same time.
Online fax services use email or web servers to store their files, so multiple documents can be received at the same time.
Even if your business wishes to have numerous virtual fax numbers, all of which send their received faxes to a different email account, it is still a lot less expensive than buying multiple dedicated fax numbers for separate fax machines.
Have you ever lost a fax because of a paper jam, or because the fax machine had run out of ink or paper? What about printer errors, or scanner problems, which caused a fax to be hard to read? Online faxing can also help with these problems.
Nothing ever needs to be printed out unless you want to print it.
Rather than printing then scanning your documents, online fax services allow you to convert the document directly from the program or file format you used to create it.
There is never a need for a hard copy of anything, unless you want one.
This saves paper and it can ensure that your files don't have any of the problems associated with poor quality scans or printer problems.
The files are digitally converted and then sent over your internet connection.
There is no loss of quality, so this helps to make sure that the recipients won't have any trouble reading your files.
The services can also automatically keep trying the fax number of the recipient if it is busy.